Now all search results are copied to the new created folder. Click to open the new created folder, and press the Ctrl + V keys simultaneously to paste all search results. Note: You can select all search results with clicking the first one in the mail list, and then pressing the Ctrl + Shift+ End keys simultaneously.ĥ. Select all of them, and press Ctrl + C keys simultaneously to copy them. Now all emails meeting the search criteria are found out across all mailboxes. Select any mail folder, type the search criteria into the Instant Search box, and then click Search > All Mailboxes (or All Mail Items). In the opening Create New Folder dialog box, type a name for the new folder into the Name box, and click the OK button. In the Navigation Pane, select the email account that you will create a search folder into, and click Folder > New Folder. Outlook mail search is based on the Mac Spotlight search and index system. Now you're Smart Folder will work if you're using Gmail.This workaround will guide you to search emails across all mailboxes by the Instant Search feature, and then copy search results into the destination folder in Outlook.ġ. MailMate Smart Mailboxes can be somewhat mimicked using Outlook Smart Folder feature along with the Raw Query option. If you have more than one account, repeat this with each account. In the search field, type in All and you'll see the All Mail folder. Once you click Choose Folder, a Window opens (titled Window) with a search field. #Create smart folder in outlook for mac how to#If you're not sure how to do this, Click your Smart Folder (or click the upper right Search box and type something and then save to create one).Ĭlick Advanced and then add the following search parameters: #Create smart folder in outlook for mac for mac#The image below shows my Outlook for Mac 2016 with four (4) Gmail account All Mail folders excluded. #Create smart folder in outlook for mac update#To avoid the duplication, you need to update your Smart Folder search so that it excludes the All Mail folder of each Gmail account. When you add a "Folder" column to the view, you'll notice this. What I didn't consider was that Google has an Inbox folder and an All Mail folder. The reason why Outlook for Mac 2016's SmartFolder behaves this way is because it is searching on every folder (as one would expect). You'll run into this with Outlook for Mac 2016 and any Gmail account. In case anyone else runs into this problem, I found the cause and figured out the solution and am sharing. Any insights?įor anyone out there running Outlook for Mac 2016, especially if using Gmail, what happens when you use Smart Folders? Do you ever see any message repeated? I've searched Microsoft's KB, search google, searched Apple, but can't find anything. If I leave the Smart Folder and click on All Accounts > Inbox, I see just the single email. It does not appear to happen with my iCloud account. This seems to happen only to emails received in my Gmail accounts. Whenever I create a new search (or use one of the pre-defined Smart Folder searches), the results come back with each message being listed three times with the same time-stamp, and once without any time-stamp (!). In doing so, I wanted to create an "Unread" and also a "Today" Smart Folder so that I could more easily manage my multiple inboxes. I'm switching from Apple Mail to Outlook for Mac 2016. Application: Outlook for Mac 2016 (Insider Slow and Insider Fast)
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